We are seeking an Office Manager to take responsibility of the day to day running of the office.
Role includes:
- Managing company insurances
- Managing our vehicle fleet
- New apprentice start-up process
- Managing the ongoing regulatory and health and safety training for our engineers
- New starter inductions
- Take meeting minutes
- Ensuring that our collateral warranties and project paperwork are signed and returned on time
- Managing engineer and subcontractor timesheets
- Managing our subcontactor process – ensure their insurances are valid, do pre-qualifiers, issue terms and conditions and purchase orders in line with domestic reverse charge and the CIS scheme
- Plant hire and weekly reporting
- Adhoc letter writing and spreadsheets for managers
- Involvement in HR processes, including new starters, leavers, contracts, handbooks
- Dealing with couriers and setting up / managing accounts
- Renewal of Construction Line and Ecovadis membership
- Completing sub-contractor pre-qualifiers
- Purchasing of IT equipment and consumables for office and project sites
- Bank payments
- Supplier, subcontractor and plant purchase orders
- Approval of supplier invoices
- Subcontractor payment applications and payment certificates
- Involvment in holiday approval process and new year carry forward calculations
- Ensure smooth running of the office, including stationery, food, drinks, post etc
- You need to be an excellent communicator verbally and in writing
- You need to be confident dealing with third parties such as bank, insurance brokers, health and safety advisors, HR advisors
- You need to be proactive and be able to take on responsibility, ensuring things don’t get forgotten
- You need strong IT skills including MS Word, MS Excel and Adobe
- Experience in construction office / site is preferable
